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PTO MINUTES

September 19, 2006

7:00p - 8:00p

1. FALL CARNIVAL DISCUSSION

· There will be 11 rooms for carnival (10 game rooms/1 salon room)

· In gym there will be Moonwalk, cakewalk, basketball game, costume contest.

· There will be 2 large and 2 small prizes for each game.

· 2 volunteers/parents for each game (30 min. shifts)

· Ticket cost $1, booths at entrances (2) and in middle.

· Admission will be free.

· Haunted house run by Beta Club (they keep profits).

· In salon room have paw print goodies (bags, jewelry, toboggan.

· Have classroom competition for door decorating - winning room gets 5 tickets each.

· Have "Cow Chip Bingo" contest - need to find out legal constraints. Gift certificate or 50/50 prize.

· Possibly have someone go around videoing carnival.

· Need runners for various errands.

· List of donating companies at each game.

· Call for volunteers

· One person form each committee needs to be here at all times.

· We will need money to be collected periodically (possibly Debbie Gillenwater).

· Make sure there is a schedule for each game room of who is working, at what time.

FOOD

· Keep food simple - nachos, cheese, chili, chips, Little Cesars pizza, and popcorn.

ADVERTISEMENT

· Paper, bank sign, school sign, banner over road, filler ads at Hensley's, send home letter, fliers in local businesses, catwalk banner.

COMMITTEES

· Set-up - EVERYONE

· Clean-up - EVERYONE

· Food - Chris, Kathy, Lou, Laura

· Ads - Lou

· Games/General - Teresa, Chip

· Gym - Lisa, Michelle

· Cow Chip Bingo - Laura

· Ticket Sales - Carla, Kristi

2. GENERAL DISCUSSION

· Going to get General Liability coverage ($235 per year - $1 million coverage per incident).

· Going to make membership cards (out of card stock) for those who sign up.

· Chip is going to set-up PTO website (www.Maynardville.com/PTO)

3. TREASURE REPORT

· Opened account at FSG bank.

· Made 2 T-Shirt sale deposits ($1972, $1750)

· Wrote check for $100 for carnival prizes

· Wrote check for 50% of T-Shirt sales $1454

· Total profit for T-Shirt sales around $800

· There is $600 left for carnival expenses.

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MINUTES ARCHIVES

First Meeting
9-19-2006